MineralTree

TL;DR

End-to-end accounts payable automation and payment optimization platform
Streamlines invoice processing, approvals, and vendor payments while earning rebates
Built for finance teams seeking to reduce manual AP work by up to 85%
Integrates seamlessly with major ERP systems like NetSuite, Sage Intacct, and QuickBooks

What is MineralTree

MineralTree is a comprehensive accounts payable (AP) automation platform that transforms manual financial processes into streamlined digital workflows. The platform automates the entire AP lifecycle from invoice capture through payment execution, helping mid-market and enterprise organizations reduce processing time by up to 85% while maintaining control over cash flow. As a cloud-native solution that integrates with major ERP systems, MineralTree enables finance teams to process invoices, manage approvals, and execute payments through virtual cards, ACH, or checks—all while earning rebates and improving vendor relationships.

Key Features

TotalAP Solution: Complete end-to-end AP automation that captures invoices, routes for approval, and syncs with your ERP system, eliminating manual data entry and reducing processing errors.
Automated Payment Processing: Execute vendor payments via virtual card, ACH, or check directly from the platform, with automatic reconciliation back to your accounting system.
Virtual Card Rebates: Earn cash back on vendor payments through virtual card transactions while improving payment security and reducing fraud risk.
Seamless ERP Integration: Pre-built connectors for major accounting systems including NetSuite, Sage Intacct, QuickBooks, Microsoft Dynamics, and Oracle, ensuring data stays synchronized throughout the AP process.
Mobile Approval Workflows: Review and approve invoices from anywhere using mobile devices, keeping AP processes moving even when key approvers are out of office.
Real-time Cash Flow Visibility: Gain instant insights into payment obligations and cash position with comprehensive dashboards and reporting tools.
Vendor Self-Service Portal: Reduce vendor inquiries by providing suppliers with direct access to payment status and remittance information.

Who is MineralTree for?

Mid-Market Finance Teams: Organizations processing 500+ invoices monthly seeking to reduce manual AP workload without adding headcount
Enterprise AP Departments: Large companies managing complex approval hierarchies and multiple entity structures
Healthcare Organizations: Medical facilities and health systems needing HIPAA-compliant payment processing
Non-Profit Organizations: Charitable organizations requiring transparency and audit trails for financial processes
Multi-Location Businesses: Retail chains, restaurants, and franchises managing decentralized invoice processing
Growing Companies: Businesses experiencing rapid growth that need scalable AP solutions

Key Use Cases & Applications

Invoice Processing Automation: Eliminate manual data entry by automatically capturing and coding invoices from email, scanning, or vendor uploads
Payment Optimization: Maximize virtual card rebates while maintaining vendor preferences for payment methods
Month-End Close Acceleration: Reduce closing time by ensuring all invoices are processed and approved before period end
Fraud Prevention: Implement multi-level approval workflows and payment controls to prevent unauthorized transactions
Vendor Relationship Management: Improve supplier satisfaction with consistent, on-time payments and self-service payment visibility
Cash Flow Forecasting: Leverage real-time AP data to make more informed decisions about payment timing and working capital

Pros

Reduces AP processing time by up to 85%, allowing teams to focus on strategic initiatives rather than manual data entry
30-day implementation timeframe is significantly faster than typical enterprise software deployments
Virtual card rebate program generates revenue from routine vendor payments, often covering the software cost
Pre-built integrations with major ERPs eliminate the need for custom development or API work
Cloud-native architecture scales automatically with business growth without infrastructure investments

Cons

Limited international payment capabilities may not suit companies with extensive global vendor networks
Advanced reporting features and API access appear to be restricted to higher-tier plans
The platform's focus on mid-market and enterprise means it may be overly complex for very small businesses

Pricing Info

Pricing is not publicly available. You need to contact them.

FAQs

How quickly can MineralTree be implemented?

MineralTree typically completes implementation within 30 days, which includes ERP integration setup, approval workflow configuration, and team training. This rapid deployment is significantly faster than traditional enterprise software implementations.

Which accounting systems does MineralTree integrate with?

MineralTree offers pre-built integrations with major ERP systems including Oracle NetSuite, Sage Intacct, QuickBooks, Microsoft Dynamics GP, Oracle EBS, Oracle ERP Cloud, JD Edwards EnterpriseOne, Acumatica, and Xero. The platform maintains bi-directional sync to keep data consistent across systems.

How does the virtual card rebate program work?

When you pay vendors using MineralTree's virtual cards, you earn cash rebates on each transaction (typically 1-2% of payment value). These rebates often offset or exceed the cost of the software subscription, making it a revenue-generating solution rather than just a cost center.

What security measures does MineralTree have in place?

MineralTree employs bank-level security including SOC 2 Type II certification, encrypted data transmission, role-based access controls, and payment tokenization. The platform also includes fraud detection features and customizable approval workflows to prevent unauthorized payments.

Can MineralTree handle complex approval workflows?

Yes, MineralTree supports multi-level, conditional approval routing based on factors like invoice amount, vendor, GL coding, or department. The system can accommodate matrix approvals, substitute approvers, and escalation procedures for complex organizational structures.

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