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Vic.ai

AI-powered autonomous accounting platform for AP automation
Added:
August 4, 2025

TL;DR

  • AI-first platform that automates accounts payable with 85% no-touch processing rate
  • Reduces invoice processing time by 5x while maintaining 99% accuracy
  • Purpose-built for CFOs, Controllers, and AP teams in mid-to-enterprise organizations
  • Integrates seamlessly with major ERPs like NetSuite, SAP, and Sage Intacct

What is Vic.ai

Vic.ai is an AI-powered autonomous accounting platform that transforms accounts payable operations through intelligent automation. As the industry's first autonomous finance platform, it leverages advanced artificial intelligence to automate invoice processing, PO matching, approvals, and payment workflows. The platform eliminates manual data entry, reduces errors to near-zero levels, and accelerates the entire AP process by up to 5x. Vic.ai goes beyond traditional OCR-based solutions by using AI agents that learn from your data patterns, making intelligent decisions that improve over time without requiring templates or extensive configuration.

Key Features
  • Autonomous Invoice Processing: AI-powered extraction and processing that achieves 85% no-touch rate by month 6, eliminating manual data entry and reducing processing time from hours to minutes.
  • Intelligent PO Matching: Automatically matches invoices to purchase orders with advanced fuzzy matching capabilities, handling complex multi-line items and partial deliveries without human intervention.
  • Smart Approval Workflows: Dynamic routing based on your business rules with mobile-friendly interfaces, ensuring invoices reach the right approvers instantly while maintaining compliance.
  • VicAgents™: Agentic AI partners that work alongside your team, handling complex AP tasks autonomously while learning and improving from your specific business patterns.
  • VicPay™ and Vendor Portal: Integrated payment solution with vendor self-service portal, offering full control over cash flow timing and payment methods while strengthening vendor relationships.
  • Real-time Analytics: Comprehensive dashboards providing instant visibility into AP performance, cash flow forecasts, and team productivity metrics across all entities.
  • Seamless ERP Integration: Pre-built connectors for all major ERPs including NetSuite, SAP, Sage Intacct, and others, with bi-directional sync maintaining data integrity.

Who is Vic.ai for?

  • CFOs and Finance Leaders: Who need real-time financial visibility, fraud prevention, and the ability to scale operations without proportional headcount increases
  • Controllers: Managing multi-entity operations who require centralized AP oversight, faster month-end closes, and improved accuracy across all locations
  • AP Managers and Teams: Processing high invoice volumes who want to eliminate repetitive tasks, reduce errors, and focus on strategic vendor relationships
  • Mid-Market Companies (100-5000 employees): Experiencing rapid growth and needing scalable AP solutions that grow with them
  • Multi-location Businesses: In industries like construction, manufacturing, retail, and logistics requiring standardized processes across entities
  • Companies with Complex AP Needs: Organizations dealing with high invoice volumes, multiple approval layers, and diverse vendor relationships

Key Use Cases & Applications

  • High-Volume Invoice Processing: Automating the processing of thousands of invoices monthly while maintaining accuracy and compliance standards
  • Multi-Entity Consolidation: Centralizing AP operations across multiple locations, subsidiaries, or business units into a single efficient workflow
  • Accelerated Month-End Close: Reducing close times from weeks to days by eliminating invoice backlogs and manual reconciliation
  • Vendor Relationship Management: Improving payment accuracy and timing while providing vendors self-service access to payment status
  • Fraud Prevention and Compliance: Detecting duplicate invoices, unusual patterns, and policy violations before payments are made
  • Scalable Growth Support: Handling 10x invoice volume increases without proportional staff additions during business expansion
Pros
  • Achieves industry-leading 85% no-touch automation rate within 6 months, dramatically reducing manual work
  • No template setup required - AI learns from your data patterns automatically, unlike traditional OCR solutions
  • Delivers 99% accuracy rate without coding or complex configuration requirements
  • Provides comprehensive autonomous platform covering invoice processing, payments, expenses, and analytics in one solution
  • Offers rapid 7-month average payback period with proven ROI across customer base
  • Includes advanced fraud detection and prevention capabilities built into the AI engine
Cons
  • Pricing information not publicly available, requiring sales consultation which may slow evaluation process
  • Platform complexity may present a learning curve for teams accustomed to simpler, template-based solutions
  • Best suited for mid-to-large enterprises, potentially over-featured for very small businesses with simple AP needs
  • Implementation requires change management as it fundamentally transforms AP processes rather than just digitizing them

Pricing Info

Pricing is not publicly available. You need to contact them.
FAQs
Most customers go live within 4-6 weeks and achieve 85% automation rates within 6 months. The platform's AI begins learning immediately upon implementation, with many users seeing 50%+ automation in the first 30 days. The average payback period is just 7 months.
Unlike template-based OCR solutions, Vic.ai uses true AI that learns from your data without any setup. It's the industry's first autonomous platform, featuring AI agents (VicAgents™) that can handle complex AP tasks independently. The platform achieves 99% accuracy without coding or templates.
Vic.ai integrates with all major ERPs including NetSuite, SAP, Sage Intacct, Microsoft Dynamics, Workday, Oracle, Acumatica, and many others. The platform uses pre-built connectors with bi-directional sync to maintain data integrity across systems.
Yes, Vic.ai excels at handling complex approval matrices with multiple levels, dollar thresholds, and conditional routing. The platform automatically routes invoices based on your business rules and supports mobile approvals, making it ideal for organizations with sophisticated approval requirements.
While specific support details aren't publicly listed, Vic.ai emphasizes customer success with dedicated implementation teams. They offer product tours, extensive resource libraries, webinars, and appear to provide different support tiers based on plan levels. Implementation includes change management guidance to ensure successful adoption.
Still have questions? We're here to help!
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