Vuala

TL;DR

Automatically extracts invoices from emails and 7,000+ supplier portals.
Centralizes all company invoices into one dashboard and syncs with accounting software.
Ideal for finance teams, accountants, and e-commerce businesses to save time.

What is Vuala

Vuala is an AI-powered invoice management platform designed to automate the collection and organization of company invoices. The core problem it solves is the time-consuming and error-prone process of manually tracking, downloading, and forwarding invoices from various sources like email inboxes and online supplier portals. By connecting to these sources, Vuala automatically extracts all invoices, centralizes them in a single dashboard, and forwards them to integrated accounting software, effectively eliminating the need to chase down documents.

Key Features

Automated Invoice Extraction: Vuala connects to your email accounts (like Gmail and Outlook) to automatically find and process invoices, saving you from manual searches and downloads.
7,000+ Supplier Integrations: The platform can directly connect to over 7,000 online portals like Amazon Business, Google Ads, and Meta Ads to fetch invoices right from the source.
Centralized Dashboard: It provides a single, bird's-eye view of all your company's invoices, making it easy to track expenses and maintain up-to-date records.
Accounting Software Sync: Invoices collected by Vuala can be seamlessly sent to popular accounting platforms such as Quickbooks, Xero, Pennylane, and Holded, streamlining the bookkeeping process.
Developer API: Vuala offers an API that allows developers to integrate its automated invoice extraction technology into their own software and workflows.

Who is Vuala for?

Key Use Cases & Applications

Automating the entire accounts payable process by centralizing invoice collection.
Streamlining expense management for businesses with multiple recurring online subscriptions.
Providing accountants with real-time access to client invoices without manual follow-up.
Ensuring complete invoice capture to maximize VAT and tax deductions.

Pros

Integrates with an extensive library of over 7,000 supplier portals, one of the largest in the market.
Saves significant administrative time by fully automating invoice retrieval from emails and websites.
Directly syncs with major accounting software, eliminating manual data entry for bookkeeping.
Promises same-day integration for new suppliers not already on their list, offering exceptional support flexibility.

Cons

Key features like real-time bank reconciliation are only available on higher-priced tiers.
The per-invoice pricing model can become costly for businesses with a very high volume of transactions that exceed the top plan.
A dedicated account manager for premium support is restricted to the most expensive "Pro" plan.

Pricing Info

Vuala offers three main subscription tiers based on invoice volume, along with a free trial to test the platform's capabilities.

Basic: €29 / month - Includes up to 80 invoices per month, connection to 10 online portals, and access to over 7,000 invoice suppliers.
Core: €99 / month - Includes up to 250 invoices per month, connection to 25 online portals, access to 7,000+ suppliers, and real-time bank movement reconciliation.
Pro: €199 / month - Includes up to 500 invoices per month, connection to 40 online portals, real-time reconciliation, and a dedicated account manager.

FAQs

How does Vuala automatically find my invoices?

Vuala connects securely to your email inboxes (like Gmail/Outlook) and the online portals of your suppliers (e.g., Amazon, Google Ads). It then scans for and extracts invoice documents automatically, placing them in your dashboard.

What happens if a supplier I use is not on Vuala's integration list?

According to Vuala, if you need an integration with a supplier they don't currently have, their team will build it for you on the same day you request it.

Which accounting programs can I send my invoices to?

Vuala integrates with many popular accounting and ERP systems, including Quickbooks, Xero, Pennylane, Holded, Qonto, and more, allowing you to sync your invoices directly.

Is there a free trial to test Vuala?

Yes, Vuala offers a free trial so you can test its features and see how it works for your business before committing to a paid plan.

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