Yooz

TL;DR

Cloud-based Purchase-to-Pay (P2P) automation solution that uses AI to process invoices from capture to payment
Delivers 80% cost reduction with touchless invoice processing and seamless integration with 250+ ERPs
Ideal for mid-market companies across industries like automotive, construction, retail, and non-profits seeking to eliminate manual AP processes

What is Yooz

Yooz is an AI-powered accounts payable (AP) and Purchase-to-Pay (P2P) automation platform that digitizes and streamlines the entire invoice processing workflow. As a comprehensive cloud-based solution, Yooz leverages artificial intelligence and machine learning to automate invoice capture, data extraction, GL coding, approval workflows, and payment processing. The platform eliminates manual data entry, reduces processing costs by up to 80%, and integrates seamlessly with over 250 financial management systems including QuickBooks, Sage, NetSuite, and Microsoft Dynamics.

Key Features

AI-Powered Data Extraction: Automatically captures and extracts invoice data from multiple sources (email, scan, mobile, EDI) with advanced OCR technology, eliminating manual data entry and reducing errors.
Touchless Invoice Processing: Enables straight-through processing where invoices are automatically matched, coded, and routed for approval without human intervention.
Smart GL Coding & PO Matching: Uses AI to automatically assign general ledger codes and match invoices to purchase orders, learning from historical patterns to improve accuracy over time.
Mobile Approval Workflows: Allows approvers to review and approve invoices from anywhere using mobile devices, accelerating the approval cycle.
Real-Time Analytics & Reporting: Provides instant visibility into AP metrics, cash flow, and processing bottlenecks with customizable dashboards.
Seamless ERP Integration: Pre-built connectors for 250+ financial systems ensure smooth data flow without disrupting existing workflows.
Document Management & Audit Trail: Maintains a complete digital archive with full audit trails for compliance and easy document retrieval.

Who is Yooz for?

Mid-Market Companies: Organizations processing 500+ invoices monthly seeking to reduce AP costs and processing time
Automotive Dealerships: Multi-location dealers needing centralized invoice processing with CDK and Tekion integration
Construction Companies: Firms managing complex project-based invoicing with multiple vendors and job costing requirements
Non-Profit Organizations: Charities and foundations requiring transparent spend management and grant compliance tracking
Manufacturing Businesses: Companies with complex supply chains needing automated three-way matching and vendor management
Professional Services Firms: Accounting firms and consultancies looking to streamline client AP processes
Restaurant & Retail Chains: Multi-location businesses requiring centralized invoice processing with location-specific approvals

Key Use Cases & Applications

High-Volume Invoice Processing: Automating the capture and processing of thousands of monthly invoices from multiple vendors and formats
Multi-Location Business Management: Centralizing AP operations across distributed locations while maintaining local approval authority
Vendor Compliance & Audit Preparation: Maintaining complete digital audit trails and ensuring consistent application of payment terms and approval policies
Cash Flow Optimization: Capturing early payment discounts through faster processing and real-time visibility into payment obligations
Remote Work Enablement: Supporting distributed finance teams with mobile approvals and cloud-based document access
ERP Migration Support: Maintaining consistent AP processes during ERP transitions with flexible integration capabilities

Pros

Rapid Implementation: Cloud-based deployment typically completed in days rather than months, with minimal IT resources required.
Exceptional ROI: Delivers 80% cost reduction in invoice processing with payback periods often under 6 months.
True AI Learning: System continuously improves accuracy by learning from user corrections and historical data patterns.
Mobile-First Design: Full functionality on mobile devices enables approvals and invoice capture from anywhere.
Comprehensive Integration Library: Pre-built connectors for 250+ ERPs eliminate costly custom integration projects.
Risk-Free Trial: 15-day production environment trial allows thorough testing before commitment.

Cons

Volume-Based Pricing Complexity: Pricing based on document volume can be unpredictable for businesses with seasonal fluctuations.
Internet Dependency: As a cloud-only solution, reliable internet connectivity is essential for all operations.

Pricing Info

Free Trial: 15 days - No commitments, made in a production environment, free for 15 days
Gold Edition: Subscription based on volume of documents processed - Unlimited number of users, 4 hours of complimentary service to get you started

FAQs

How long does it take to implement Yooz?

Yooz typically deploys within days to weeks, not months. The cloud-based architecture eliminates complex IT infrastructure requirements, and the 15-day free trial allows you to test the system in your actual production environment. Most mid-sized companies are fully operational within 2-4 weeks, including ERP integration and user training.

Does Yooz integrate with my existing ERP system?

Yooz offers pre-built integrations with over 250 financial management systems including QuickBooks, Sage, NetSuite, Microsoft Dynamics, SAP, Oracle, and many industry-specific ERPs like CDK for automotive and Sage Intacct. The integration is seamless and bi-directional, syncing vendor data, GL codes, and invoice information automatically.

What happens to my data if I stop using Yooz?

Yooz provides complete data portability. All your documents, invoice data, and audit trails can be exported in standard formats. The system maintains your historical data according to your retention policies, and you retain full ownership of all your information throughout and after your subscription period.

How accurate is the AI-powered data extraction?

Yooz's AI achieves over 95% accuracy in data extraction from the start, and this improves over time as the system learns from your specific vendors and invoice formats. The AI continuously adapts to your coding patterns and approval workflows, often reaching near-perfect accuracy for regular vendors within a few processing cycles.

Can Yooz handle complex approval workflows?

Yes, Yooz supports multi-level, conditional approval workflows based on amount thresholds, cost centers, project codes, or any custom criteria. You can set up parallel approvals, delegate authority during absences, and create exception routing for specific vendors or invoice types. The mobile app ensures approvers can respond quickly regardless of location.

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